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Planning a 100-Guest Wedding Reception in Guwahati: The Complete Checklist

By Hotel Shiny Grand · Published 4 July 2026

A 100-guest reception is the sweet spot for Guwahati weddings, intimate enough that you actually meet everyone, large enough for the full celebration. Here's the checklist our banquet team at Hotel Shiny Grand walks every couple through.

1. Lock the venue first (3–6 months out)

Everything else, invitations, catering, decor, waits on the venue. Confirm:

• True capacity. A hall rated "up to 100" should seat 100 comfortably with a stage and buffet line, not squeeze them in. Visit and see it set up.
• Package clarity. At Hotel Shiny Grand we offer Silver, Gold and Platinum packages, whatever venue you choose, get every inclusion in writing.
• Parking. 100 guests means dozens of vehicles. On-site parking removes the single biggest arrival headache.

2. Solve catering and the venue together

In-house catering means one accountable team and food that travels metres, not kilometres. Our in-house chef-led kitchen and restaurant serves 30 signature dishes; whoever caters your event, insist on a tasting before you sign.

3. Plan for outstation guests early

Assamese weddings draw family from across India. If your venue has rooms on the property, Hotel Shiny Grand has 35, grandparents rest between rituals, nobody needs midnight taxis, and mornings run on time. Being minutes from LGBI Airport helps flying relatives most of all. Block rooms when you book the hall.

4. The one-month countdown

• Final headcount to the venue
• Menu locked after tasting
• Seating and stage layout confirmed
• Arrival plan for elderly guests
• A single point of contact at the venue for the day

What a 100-guest reception actually needs

At 100 guests the room has to do four jobs at once: seat everyone comfortably, hold a stage or mandap, keep a buffet line moving, and park the cars. Those four constraints decide the venue, not the guest count.

Requirement	What 100 guests needs
Seating	Theatre-style capacity for 100, or round-table dining for 70, the same hall, two layouts
Stage & sound	A/V equipped: projector, screen and sound, so you are not renting and rigging your own
Catering	One kitchen handling the full menu in-house (no outside caterer coordination on the day)
Parking	Free on-site parking inside the gate for 15+ vehicles
Outstation guests	Rooms in the same building, plus pre-booked airport pickup and drop

Budget: the numbers that actually move

Two lines dominate a 100-guest reception budget: the per-plate catering rate and whether outstation guests stay over. Published per-plate packages at Hotel Shiny Grand are ₹650–750 (Silver), ₹850–950 (Gold) and ₹1,100–1,250 (Platinum), which puts the catering line for 100 guests in the ₹65,000–₹1,25,000 range depending on the tier you pick.

The second line is accommodation. Because we have 35 rooms on-site, outstation relatives can stay in the same building rather than being split across the city, and a block of rooms is quoted together with the hall instead of separately. Staying guests get free breakfast on direct bookings. Optional airport pickup and drop for outstation guests can be pre-booked.

See banquet hall layouts and per-plate packages →

The last two weeks

• 14 days out: confirm the final guest count with the venue, it sets plates, seating layout and staff.
• 10 days out: lock the menu tier and give dietary requirements (Jain, no-onion-garlic, allergies).
• 7 days out: confirm room block, check-in times and the outstation pickup list with flight or train details.
• 3 days out: share the run-of-show, entry, stage moments, cake, lunch or dinner service window.
• Day before: drop decorations, confirm A/V needs, and hand your single point of contact to the event manager.

Read next: 12 Questions to Ask Before Booking a Banquet Hall